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Housebuilder Intranet Software from Tekton Group |
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An 'out of the box' Intranet solution, handles all internal communications, publishes news, directories and key performance indicators, executive dashboard facility, extranet capability for customer communications, permission based emailer, efficient and secure management of all internal and external web resources.
The SiteStream Sales module provides a web based sales solution to the offices and show houses of house building companies. The SiteStream Intranet solution helps house builders further enhance customer conversions, communications, retention and referrals.
The SiteStream Intranet module is an 'off the shelf' Intranet and Extranet system to enable house builders to provide group wide company information that is automatically updated from SiteStream. The system uses the highly successful Intextra® system from Active Web Solutions (AWS) which is designed to provide comprehensive internal communications in addition to displaying data from SiteStream. An executive dashboard facility will give Chief Executives and Finance Directors up to the minute key performance indicators such as sales and progress information in an easily accessible and concise format. Staff, whether office or site based, can have permanent access to selected details of company performance, personnel and news. By logging on via the internet your customers can also be given secure access to details of their chosen plot such as options and extras, build progress and sales position, together with online move in packs and home owner manuals etc. The permission based emailer within Intextra® allows comprehensive control of marketing and sales communications with the increasing number of your customers who will prefer to use email.
The system is easily configured by a customer 'out of the box' or can be tailored by AWS to fully incorporate the house builders branding. AWS are also experienced in creating dynamic and creative web sites for house builders fully linked to SiteStream Sales to show real time availability and pricing information. The SiteStream Sales module provides single source management of all your web site content including images such as site plans, artist’s impressions, floor plans and 360 degree views for efficient day to day operation.
Intextra® is a suite of easy-to-use web based modules which include a newsdesk, people and project directories, discussion forums, frequently asked questions, content manager, document library, photo library, noticeboards and forms. All data and information can be made available universally across the organisation through any PC equipped with a web browser. Intranets facilitate knowledge sharing and reduce the costs of document printing, distribution and storage. They encourage teamwork and empower employee collaboration. Intranets are not just for large global companies. Increasingly, small and medium enterprises are realising the benefits of Intranet technology.
Intextra® Modules
Newsdesk keeps employees up to date with corporate news, bulletins and briefings. Administrators can easily create news stories, format the text, insert hyperlinks to other web content, insert email links and attach documents. A scrolling news 'ticker' can be added to the home page to highlight the latest news stories.
Directories allow you to create any type of directory containing any attributes you require. Common directories are for people, locations, projects, suppliers, assets and special project groups. A People Directory is delivered as standard and stores all key employee contact details plus a searchable CV of experience, skills, training, qualifications, hobbies and interests. The People Directory can be maintained by each employee to keep their own details and CV up to date and a powerful search facility allows searching of all user attributes.
Discussion Forums facilitates discussion, knowledge sharing and debate about topics relevant to your business. It promotes team working and is an excellent way to gather feedback and judge reaction to new ideas or issues.
Events Calendar provides a simple shared calendar to publicise or track key dates such as corporate events, departmental holidays or project deadlines. This facility can also be used as a room or equipment booking facility.
Gadgets are pre-defined areas or windows on the homepage of an intranet, into which you place images or text to promote areas of the intranet to users. Gadgets are easy to create, update and maintain and are useful for highlighting new initiatives, important content and news. Script code can be attached to gadgets to provide bespoke functionality and allow integration with third party systems.
Frequently Asked Questions (FAQ) allows the creation and maintenance of lists of questions and answers. By collecting this information together, you can provide a useful knowledge base for your business and ‘how to’ guides for products, business processes or procedures. Users can self serve information, freeing up experts and corporate helpdesks from answering common questions and promoting best-practice ideas and approaches across the whole business.
Content Manager enables you to maintain and expand your intranet by adding new sections and pages. Text can be edited, images and documents added and links created by anybody with basic word-processing skills. Content manager allows you to keep the content of the site up-to-date, fresh and engaging.
Document Library allows corporate documents to be held electronically in one central location, eliminating costly printing, distribution and version control issues. Users view the documents in a simple folder structure and all PC file formats are supported. The document library is ideal for supporting quality management systems and initiatives.
Photo Library is a repository for photographs and images, allowing them to be catalogued and searched. It is ideal for presentation materials, corporate logos and stock images. Users can view a low resolution thumbnail of a picture before deciding to download a large file. Photo Library automatically creates a thumbnail for every photograph that you add.
Permission Email Marketing for news, special offers, product launch information or other bulletins. You can use the tools to compose a targeted email which can then be sent in bulk to registered subscribers. SiteStream can be used to pre-select prospects or customers for emailing using the query tool in the Sales module.
Noticeboards are an electronic version of traditional company notice boards allowing employees to share information including for sale items, company notices (fire drills etc), sports club results and general announcements. Contributors have the option to include a picture on their notice. Users can post, search, edit and remove notices with no corporate overhead in managing the application.
Forms stores standard company forms electronically in one location, providing a convenient place for users to get the latest forms for say expenses, health and safety or sickness reporting. Forms can use standard PC file formats including Microsoft Office documents, Adobe PDF and HTML.
Job vacancies stores all advertised jobs and career opportunities so that employees can click through to a comprehensive job description with an online application form. Administrators can choose from a set of template application forms, or create their own. Documents can be attached to the job description, for example, equal opportunities statement, terms and conditions.
User Manager and Security ensures that only authorised people can access particular content. You can assign access permissions and rights to individuals or groups for reading writing and changing specific information. For customers with a Windows NT Domain or Active Directory, pass-through authentication allows seamless integration with existing network security. Intextra® can be deployed with encryption (the ability to protect information as it travels across the network). You can delegate content management responsibility to appropriate authors, for example allowing the Marketing Department to update their own section independently from say Human Resources.
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